11 golden rules for successful meetings
The organizational factors for efficient meetings are well known. For example, careful preparation, the right time and the optimum number of participants. What is less well known is that soft factors also contribute to the success of a meeting.
1. punctuality
By starting on time, you signal a respectful approach to the time of those present. For their part, the participants express their interest and appreciation by arriving on time.
2. greeting
At the beginning, greet all participants personally - by name and handshake or wave at Corona times. People entering greet those present.
3. introduction
Start with a topical issue of the day and then create a link to the topic of the meeting. The introduction is a good opportunity to positively influence the atmosphere.
4. seating arrangements
Clarify the seating arrangements before the start of a meeting, as it would be unfavorable to occupy the chairperson's seat. If you take up more space than intended, you will attract negative attention. Open notebooks or briefcases can give the impression that you are distancing yourself from the meeting and the other participants.
5. business cards
Hand over the cards and never throw them over the meeting table. Accept all cards with appreciation and always take a look at them.
6. appreciation
Listen actively. Make eye contact, ask questions and show interest. Let the participants finish speaking and do not interrupt them.
7. posture
Emphasize your interest by leaning your upper body slightly forward. Do not make the others nervous by constantly looking at your watch.
8. disturbances
Switch off your cell phone or at least put it on silent if you are expecting an urgent message. Do not whisper to the person sitting next to you.
9. authenticity
Stay authentic. If you do not have an answer to a question, make it clear that you cannot comment on it.
10. schedule
Finish every meeting on time. Stop monologues and motivate reticent participants to speak.
11. farewell
Thank the participants for their preparation and active participation and the organizers and minute takers for their work. Meeting leaders and participants should not leave the room without a farewell greeting.
